: Shift+Alt+T or D : It allows you to open the date and time window to insert the current date and time. Pro PowerPoint tip: Word of caution with ‘Replace All’. CTRL + G is the keyboard shortcut for how to group things in PowerPoint, and it works in all versions of PowerPoint. The presentation will then open for you to either work on it or run it. PAGE UP, PAGE DOWN I find the drawing guides (ALT + F9) much easier to use than the gridlines (SHIFT + F9), as you can manually adjust their position on your slide and quickly add new ones by holding the CTRL key and dragging with your mouse. The most frequently used alternative file type is the PDF file format, which you can select in the drop down. When trying to select an element to format within a complicated chart, from the Chart Tools Format tab, use the Chart Elements dropdown menu to select the specific element you want, then hit CTRL + 1 to open up the correct formatting options. This shortcut is one of the top shortcuts from our survey because it allows … For example, if you want to jump to slide number 22, hit 2, then 2, and then ENTER and you will jump to slide #22. Left Align Text (CTRL + L) is the most common text alignment option, starting your text alignment form the left. Use this Microsoft PowerPoint shortcut guide, learn how to REALLY use it and shine! Closing vs. quitting PowerPointThe slight nuance between these shortcuts makes a big difference. Although it might appear to take more time, it makes spotting embarrassing presentation errors significantly easier when you are simple-mindedly focused on a specific error. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. An example of using the drawing guides is setting the left side of your slide where you want all of your objects to start on each and every slide. On the other hand, if you’re working outside of an object (i.e. Tweak this shortcut just slightly (so ALT + SHIFT + C) and you can copy a sequence of PowerPoint animations too! Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web. Instead you need to hit F6 on your keyboard to rotate to it… otherwise some of the keyboard shortcuts shown above won’t work. Alt+R. Use the same shortcut while working on a divider slide layout and (you guessed it) you’ll get a new divider slide layout. With the CTRL + ENTER shortcut, you will first cycle through the placeholders on your slide (making it easy to type text into them) and then create a brand new slide (after there are no more placeholders to cycle to). F1: 1.) The duplicate slide shortcut (CTRL + SHIFT + D) creates a duplicate, or copy of the slide you are currently working on. CTRL + F12 will take you directly to a file navigation dialog box to find a presentation on your computer. CTRL + S as often as you can while working on a presentation. PowerPoint Tip The Paste Special dialog box is where you can find the WMF and EFM file formats for breaking apart your copied PowerPoint Tables and PowerPoint charts. Two of the often overlooked printing options are the Notes pages and the Outline View. Open existing slide deck. This cool little trick working in PowerPoint 2007, PowerPoint 2010, PowerPoint 2013 AND PowerPoint 2016 (same this as Office 365). So if you find a presentation that you want to quickly copy and tweak, in PowerPoint 2013 or 2016 (same thing as Office 365) just CTRL + SHIFT + N and you can instantly start editing and tweaking the duplicate copy of your deck. Alt+S. Rotating to the Outline View and the Selection Pane. Right-click the Windows desktop. The same is true for the Outline View, except that instead of rotating forwards to it, you need to rotate backwards to it… Don’t ask me why. Align and copy shortcut. Hitting this shortcut activates the animation painter, which allows you to then apply your sequence of animations to other objects in PowerPoint. The command bar (at the bottom of your workspace), The slide thumbnail view on the left side of your screen. Using the ‘B’ or ‘W’ keys to make your screen black or white during your presentation is much better than adding black or white slides to your presentation for two reasons: I’ve seen people print decks with many completely black slides (i.e. As such, learning to add the SHIFT key to the equation is HIGHLY recommended, as it’s the fastest way to create a duplicate slide in PowerPoint. If you’re using a PC version of PowerPoint you can paste an object as one of the metafile formats, and then you can ungroup it into shapes, lines and text. Open the selected menu, or perform the action assigned to the selected button. HELP! This is a similar idea, but for Office apps like Word, Excel, and PowerPoint only. These shortcuts allow you to quickly navigate, select, edit and rearrange blocks of text… which is likely what you are dong ALL DAY long. For example, software engineers use hyperlinks to simulate the opening and closing of different file menus that they have mocked up in PowerPoint. This is similar to copying (CTRL + C) and pasting objects (CTRL + V) in PowerPoint except it includes the SHIFT key. These shortcuts are incredibly simple, and yet, so powerful. The duplicate shortcut (CTRL + D) creates a duplicate or copy, any PowerPoint object that you have selected (tables, charts, objects, slides, etc.). What these do is allow you to rotate between the open panes in the PowerPoint environment (of which there are five default ones) and any other panes or dialog boxes that you have open. Check out the complete shortcut index here. Open the Review tab and check spelling and accessibility and add comments. HOME, END: When a Microsoft Powerpoint menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Doing so turns your presentation into pictures that someone can run natively in PowerPoint in Slideshow mode, but cannot edit. Right? They also work on a Mac. Launching Presenter View. So for example, if you use the CTRL + M keyboard shortcut while on a two column layout, BOOM…you’ll get a new blank two column layout. You can cycle forward through these panes with the F6 key, or backwards through them with SHIFT + F6, allowing you to get at the various commands in these views directly from your keyboard… sorry mouse! Presenter View is a great alternative to Slide Show Mode, allowing you to … To quickly open or close the Outline View in any version of PowerPoint, simply use the CTRL + SHIFT + TAB keyboard shortcut. Once the pane is open, you can either navigate ti with your keyboard (for the more advanced keyboard users), or simply use your mouse (which is good enough for most things). F1 Open PowerPoint Help Window (all views except Slide Show view) Opens a list of Slide Show shortcut keys (Slide Show view)F2 Activate text editing in a text object such as a placeholder, box, or shape. After you have inked your presentation, in Slideshow Mode you can hide or display the ink by hitting CTRL + M on your keyboard… pretty sneaky, no? The Undo and Redo commands are Microsoft Office essentials! The item "WINWORD.EXE" this shortcut refers to has been changed or moved, so this item will not work properly. If you accidentally do ‘Replace All’ you can thankfully CTRL + Z to undo all of the replacements. To learn more about grouping in PowerPoint, see our guide here. To learn how to hyperlink in PowerPoint read our guide here. Allowing you to change the color of the drawing guides by right-clicking them, making it easier to see what you have laid out on your slide. These are critical for anyone who wants to save time in PowerPoint. Justify Align Text (CTRL + J) spreads your text out between the margins you have set. Right Align Text (CTRL + R) aligns your text to the right, which is useful when building your own titles for bar charts, for example. To see a break out a shorter list of our 80 favorite PowerPoint shortcuts, see our guide here. Shift + F9. Find next mispelt word - continue (Tools > Spelling) ?? Typically you only need the ruler for adjusting your bullet point spacing, so having a quick way to turn it on and off is handy. To use all of the Outline View shortcuts, you need to be active in the Outline View from your keyboard… you cannot just select it with your mouse. It’s good for continuing to cycle through your presentation and make edits. Hitting CTRL + 1 will open up the format dialog box with the formatting options SPECIFICALLY for the chart element you selected (which is HUGE). These three shortcuts work across the ENTIRE office suite and are MANDATORY shortcuts for any knowledge worker:Save (CTRL + S) is your best friend as there is little more aggravating than spending hours editing a document to later find that you lost all of your work because you forgot to save it. When spot checking your presentation for errors in Slideshow Mode, it’s a best practice to go through your deck multiple times, each time looking for a single type of error (unaligned titles, wrong formatting, etc.). Header, footer, and date & time shortcuts, New slide shortcuts – PowerPoint pro tips, Inserting and navigating hyperlink shortcuts, Copying and pasting formatting and animations, Copy Paste Formatting: A Little-Known but Awesome Shortcut, Cut, copy, clipboard, paste and paste special shortcuts, How to use the Selection Pane in PowerPoint, Subscripts, superscripts, font dialog box, and text formatting shortcuts, How to create subscripts and superscripts in PowerPoint, ‘Distraction Free Mode’ and collapsing the Ribbon shortcuts, Better layout options for your presentations, Shortcuts for closing and quitting PowerPoint, Shortcuts for inking and highlighting your presentation, Navigating slides in a slideshow shortcuts, Using the find and replace keyboard shortcuts, Complete indexed list of shortcuts (from A to Z), How to Create a PowerPoint Template (Step-By-Step). 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